The West Virginia Emergency Management Division seeks exceptional people to join our team to help the citizens of West Virginia before, during and after natural or man-made disasters.
WVEMD manages disaster preparedness, mitigation, response and recovery efforts throughout the state by coordinating with all responsible local, state and federal agencies.
The division contains multiple branches that work seamlessly together to achieve WVEMD's overall mission. In addition to these branches and the Watch Center, which is staffed 24/7, the division operates the State's Emergency Operations Center when the Governor orders an activation.
During activation, WVEMD coordinates resources and support as requested by local emergency management agencies who administer direct assistance to citizens.
All applicants must pass a criminal background screening and complete a Division of Personnel application.
COOPERATING TECHNICAL PARTNERS COORDINATOR
This position provides oversight of the Cooperating Technical Partners (CTP) program and all related programs. Duties involve building and maintaining partnerships and delivering high-quality hazard identification and risk assessment products, outreach support and community empowerment.
Salary: $42,000 - $50,000
HOMELAND SECURITY GRANT MANAGER
Performs complex and critical professional and supervisory work in the role of the State Hazard Mitigation Officer (SHMO) of the West Virginia Emergency Management Division (WVEMD). Responsible for developing, planning, coordinating and evaluating the statewide Hazard Mitigation Assistance (HMA) Program and serving as the primary point of contact (POC) with the Federal Emergency Management Agency (FEMA) on the hazard mitigation assistant grant program in the state. Hazard mitigation includes any action taken to reduce or eliminate long-term risk to people and property from future disasters.
Plans, coordinates and evaluates the work of HMA Project Officers and HMA Planners and other staff. Assists in the development of request for major disaster declaration by the President. Provides consultative services and technical assistance to grantees, state and local agencies and community organizations and the public in damage assessment, determines funding amounts and priorities, determines sources of funding for nonfederal match, and monitors progress of projects and ensures compliance with federal and state guidelines. Performs other work as assigned.
Salary: $59,000 - $69,000
The purpose of the Procurement Specialist is to execute full-performance level purchasing of a variety of goods and services for the Emergency Management Division. Under general supervision, writes reviews, publishes, evaluates and awards bids for goods and services within an assigned timeframe. Monitors and maintains awarded contract during the term of the contract.
Assures the Emergency Management Division and vendor are in compliance with terms and conditions of the contract. Implements and maintains contract tracking system.
Under general supervision, implements and writes changes to contract of renewal, price adjustments, or changes to other terms and conditions. Assists with sourcing purchases for the Emergency Management Division through market research and determining best method of procurement. Assists in determining most cost effective and feasible types of goods and services to reduce/or maintain expenses.
Coordinates delivery of goods and services for the Emergency Management Division. Prior to publishing, writes specifications for requests for quotations, requests for proposal, expression of interest, direct award, etc.
This is professional work as a Grants Program Specialist in the Public Assistance Technical Assistance Program in the Emergency Management Division (EMD). Provides technical assistance and guidance to sub-grantees on federal and state grants used for debris removal, emergency protective measures and the repair, restoration, reconstruction or replacement of public facilities or infrastructure damaged or destroyed in natural disasters. Monitors the progress of grant projects and ensures compliance with federal and state regulations and guidelines. Assists sub-grantees throughout the grant cycle including project scoping, project development, project review, project Implementation/monitoring and project closeout. Conducts field assistance visits, project site inspections and audits. Maintains spreadsheets and other financial documentation for assigned subgrants; prepares reports on grants delivery as required. Delivers technical assistance training to local government and community organization personnel. Performs other duties as assigned.
Salary: $46,000 - $54,000
Performs specialized communications work involving the receipt, analysis, and reporting of information and notifications within the centralized watch center of the Emergency Management Division. The watch center is staffed 24/7/365. Monitors emergency/tip-lines, radio frequencies, and various data collection systems in order to provide first-line, proactive awareness of ongoing events. Receives and reviews time-critical information and notifications in order to provide early warning, response and recovery information and guidance. Work involves obtaining, analyzing, prioritizing, recording, and reporting incoming data and notifications and communicating relevant information to applicable individuals and organizations including federal, state, county, and local agencies. Coordinates resources and communications regarding local, regional, and statewide incidents of interest in conjunction with municipalities, counties, Emergency Management agencies, military authorities and various departments to ensure timely implementation of Emergency Management plans, policy, and regulations.
Salary: $28,000 - $33,000
Under administrative direction, coordinates governance structure and program management of West Virginia’s interoperability efforts, supports allocation of the State’s interoperable communications grant funds; participates in various committees as deemed necessary, and completes requested reports as necessary. Generates and maintains lease documents and MOU’s for the Statewide Interoperable Radio Network (SIRN) and the Integrated Flood Warning and Observing Program (IFLOWS), and coordinates with potential partner agencies and companies on potential co-location opportunities.
Salary: $55,000 - $65,000
GRANTS MANAGEMENT SPECIALIST I
Provides technical assistance to sub-grantees in the grant application process to include review of damage assessments, preparing scope of work (SOW) narrative, work schedules and detailed cost estimates; participates in grant application review and approval process ensures compliance with federal regulations, federal guidelines, state guidelines and Office of Management and Budget (OMB) Circulars. Coordinates hazard mitigation grant projects and provides assistance to communities in developing and submitting grant applications. Conducts kickoff meetings and site visits; conducts preliminary damage assessments with FEMA and local officials to survey the extent of damage for possible assistance from FEMA. Manages eligible costs within the project scope of work and monitors project progress including compiling and reviewing financial documents and monthly reports; maintains grant records for a period of three years after project completion. Prepares final award packages to include award notification letters, agreement articles and special conditions and obligations documents either through National Emergency Management Information System (NEMIS) or manual process. Oversees grant closeout to include determining if grant is ready for final review and closeout; reconciles grant's approved scope of work with the sub-grantee scope of work and aligns actual costs with the approved grant scope of work costs. Resolves grant related problems or issues and makes well-reasoned and timely recommendations.
Salary: $30,000 - $34,000
HOMELAND SECURITY GRANT MONITOR
Conduct formal monitoring of recipient and sub-recipients of various federal grant awards to include both programmatic and financial compliance. Use federal grant monitoring standards including prior notice of the monitoring session and written follow-up. This may involve desk monitoring, virtual monitoring, and on-site field monitoring.
Manages and may develop a comprehensive accounting program which integrates federal and state guidelines and procedures with agency policies. Interprets and applies agency policies and procedures. Prepares or reviews a variety of professional accounting and auditing reports such as they relate to policies, procedures, and operational results.
See posting for additional details.
Salary: $48,000 - $56,000
Performs complex professional accounting, financial management, budgeting and grants management work in the Emergency Management Division. Duties involve professional accounting and financial management work in the areas of general accounting, financial reporting, financial analysis, budget preparation and execution, grants financial management, financial transaction review and approval and the monitoring of cash balances and budget balances. The work involves the application of generally accepted accounting principles in the maintenance of accounting journals, general ledgers, recapitulation and analysis of financial transactions, accounts and financial reports in order to control and account for federal and state funds. Ensures compliance with generally accepted accounting principles, office of management and budget (OMB) circulars, and all applicable federal and state laws and guidelines. Assists EM Financial Manager in the drawdown of federal funds, financial transaction review and approval, maintaining accounting ledgers, agency appropriation request and expenditure schedule, and during federal and state audits. Trains and leads lower-level accountants and accounting technician employees. Performs other duties as assigned.
Salary: $32,000 to $57,000
2403 Fairlawn Avenue
Dunbar, WV 25064
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