WVEMD is Hiring!

7/18/2022

​​​​​​​​​​​​​Careers that make a difference

The West Virginia Emergency Management Division (WVEMD) seeks exceptional men and women to join our team and help the agency manage disaster preparedness, mitigation, response and recovery efforts throughout the state by coordinating with all responsible government agencies.

The division contains multiple branches that work seamlessly together to achieve WVEMD's overall mission. In addition to these branches and the Watch Center, which is staffed 24/7, the division operates the State's Emergency Operations Center when the Governor orders an activation.

During activation, WVEMD coordinates resources and support as requested by local emergency management agencies who administer direct assistance to citizens.

All applicants must pass a criminal background screening and submit a West Virginia ​Division of Personnel Application

WVEMD is seeking candidates for the following positions:

HOMELAND SECURITY TRAINING AND EXERCISE COORDINATOR

This position will develop course content and identify objectives. Schedule courses and coordinate logistical support. Develop and adhere to budgets. Evaluate course instructor and maintain list of qualified instructions. Recommend purchase of training materials, equipment, and supplies. Define certification standards in compliance with the National Qualification System (NQS). Conduct regional and statewide workshops related to all aspects of the National Preparedness System (NPS). Act as primary administrator of State Learning Management System (LMS) database. Responsible for and maintenance of all student training records/transcripts. Track compliance with training certifications. Reviews/approves applications submitted for National Training and Education Division (NTED). Reviews/approves applications for attending Emergency Management Institute (EMI) courses.  Reviews/approves direct delivery course applications submitted by local jurisdictions for in-state training. Review federal grant guidance to ensure compliance with all requirements related to training. Attend meetings with stakeholders and provide liaison activities and technical consultation. Travel and attend meetings, conferences, and seminars, both in and out of state. Supervise and review work of training contractors and adjunct instructors. Responsible for strategic planning, goal and objective setting for the training programs. Prepare reports and special projects as requested by agency leadership. Facilitate ad hoc work teams assigned with providing input into program direction or accomplishing program tasks.​

Salary:         $48,000.00 - $57,000.00 

HOMELAND SE​CURITY GRANT MONITOR

​Assists the Public Assistance Grant Manager in the development, interpretation and implementation of grant programs plans, procedures and public information materials; promotes the Public Assistance grant program and assists state and local stakeholders in the grants program. Assists Public Assistance Grant manager in human resource function for the unit including employee supervision, employee selection, training and development, performance evaluation, leave approval and employee discipline. conducts preliminary damage assessments and project site inspections; serves as taskforce leader in the Joint Field Office (JFO) staffing in the aftermath of natural disasters. Oversees the sub-grantee's administration of grant projects including the review of scope of work (SOW), work schedules and cost estimates; processing of vendor invoices, purchase orders and reimbursement requests; supervises the maintenance and reconciliation of spreadsheets for each federal grant award; executes revenue draws from FEMA and allocates funds to proper award; provides sub-grantees with financial and program performance reports to ensure compliance with grant terms. Maintains effective working relationships with FEMA and other federal officials, state and local government leaders and community organizations in grant related matters. Monitors post-award compliance with contract procurement, environmental, historic preservation and insurance requirements and adjustments based on scope of work changes. Supervises the grant final review and closeout process including reconciliation of grant's approved scope of work with the sub-grantee's scope of work and aligning actual costs with the approved grant scope of work. Assists the Grant Manager in the preparation and submission of regular monthly, quarterly and annual reports on sub-grantee performance and unit operations. Performs the duties of the Grant Manager in his/her absence.​

Salary:        $60,000.00 - $68,000.00 

GRANTS MANAGEMENT SPECIALIST I

Provides technical assistance to sub-grantees in the grant application process to include review of damage assessments, preparing scope of work (SOW) narrative, work schedules and detailed cost estimates; participates in grant application review and approval process; ensures compliance with federal regulations, federal guidelines, state guidelines and Office of Management and Budget (OMB) Circulars. Coordinates hazard mitigation grant projects and provides assistance to communities in developing and submitting grant applications. Conducts kickoff meetings and site visits; conducts preliminary damage assessments with FEMA and local officials to survey the extent of damage for possible assistance from FEMA. Manages eligible costs within the project scope of work and monitors project progress including compiling and reviewing financial documents and monthly reports; maintains grant records for a period of three years after project completion. Prepares final award packages to include award notification letters, agreement articles and special conditions and obligating documents either through National Emergency Management Information System (NEMIS) or manual process. Oversees grant closeout to include determining if grant is ready for final review and closeout; reconciles grant's approved scope of work with the sub-grantee scope of work and aligns actual costs with the approved grant scope of work costs. Resolves grant related problems or issues and makes well-reasoned and timely recommendations. 

Salary           $38,000 - $48,000 

EMERGENCY SERVICES SP​ECIALIST

Coordinates stakeholder meetings to collect information, review stakeholder comments, conduct after action reviews, and related activities. This would include the integration of all federal guidelines for the mitigation plan. Coordination with regional planning organizations on the development of standard hazards to evaluate. Develop standards for data collection to ensure appropriate content. Creates uniform template for plan development at state and local level. Develops schedule for updating and maintaining compliance with federal guidelines. Writes and edits WV State Hazard Mitigation plan to include the development of guidelines for writing local mitigation plans. Develops standard guidelines for compliance with CPG-101 and federal hazard mitigation plan requirements. Conducts training on development of Hazard Mitigation plans for employees of the Emergency Management Division and other stakeholder agencies. Provides support to training and exercise programs. Provides training to local units of government related to the development of WV State Hazard Mitigation plans. Works with regional Planning and Development Councils, LEPCs, emergency management agencies, and other stakeholders on proper plan development techniques.  ​

Salary: $38,000 - $48,000

GRANTS MANAGEMENT SPECIALIST I

This is professional work as a Grants Program Specialist in the Public Assistance Technical Assistance Program in the Emergency Management Division (EMD). Provides technical assistance and guidance to sub-grantees on federal and state grants used for debris removal, emergency protective measures and the repair, restoration, reconstruction or replacement of public facilities or infrastructure damaged or destroyed in natural disasters. Monitors the progress of grant projects and ensures compliance with federal and state regulations and guidelines. Assists sub-grantees throughout the grant cycle including project scoping, project development, project review, project Implementation/monitoring and project closeout. Conducts field assistance visits, project site inspections and audits. Maintains spreadsheets and other financial documentation for assigned subgrants; prepares reports on grants delivery as required. Delivers technical assistance training to local government and community organization personnel. Performs other duties as assigned. 

Salary:         $46,000 - $54,000

GRANTS MANAGEMENT SPECIALIST I

Provides technical assistance to sub-grantees in the grant application process to include review of damage assessments, preparing scope of work (SOW) narrative, work schedules and detailed cost estimates; participates in grant application review and approval process ensures compliance with federal regulations, federal guidelines, state guidelines and Office of Management and Budget (OMB) Circulars. Coordinates hazard mitigation grant projects and provides assistance to communities in developing and submitting grant applications. Conducts kickoff meetings and site visits; conducts preliminary damage assessments with FEMA and local officials to survey the extent of damage for possible assistance from FEMA. Manages eligible costs within the project scope of work and monitors project progress including compiling and reviewing financial documents and monthly reports; maintains grant records for a period of three years after project completion. Prepares final award packages to include award notification letters, agreement articles and special conditions and obligations documents either through National Emergency Management Information System (NEMIS) or manual process. Oversees grant closeout to include determining if grant is ready for final review and closeout; reconciles grant's approved scope of work with the sub-grantee scope of work and aligns actual costs with the approved grant scope of work costs. Resolves grant related problems or issues and makes well-reasoned and timely recommendations. 

Salary:         $33,000 - $47,000

HOMELAND SECURITY GRANT MONITOR

Conduct formal monitoring of recipient and sub-recipients of various federal grant awards to include both programmatic and financial compliance. Use federal grant monitoring standards including prior notice of the monitoring session and written follow-up. This may involve desk monitoring, virtual monitoring, and on-site field monitoring.

Manages and may d​evelop a comprehensive accounting program which integrates federal and state guidelines and procedures with agency policies. Interprets and applies agency policies and procedures. Prepares or reviews a variety of professional accounting and auditing reports such as they relate to policies, procedures, and operational results. 

See posting for additional details.

Salary:         $48,000 - $56,000  

​​​ACCOUNTANT/AUDITOR II

Performs complex professional account​ing, financial management, budgeting and grants management work in the Emergency Management Division. Duties involve professional accounting and financial management work in the areas of general accounting, financial reporting, financial analysis, budget preparation and execution, grants financial management, financial transaction review and approva​l and the monitoring of cash balances and budget balances. The work involves the application of generally accepted accounting principles in the maintenance of accounting journals, general ledgers, recapitulation and analysis of financial transactions, accounts and financial reports in order to control and account for federal and state funds. Ensures compliance with generally accepted accounting principles, office of management and budget (OMB) circulars, and all applicable federal and state laws and guidelines. Assists EM Financial Manager in the drawdown of federal funds, financial transaction review and approval, maintaining accounting ledgers, agency appropriation request and expenditure schedule, and during federal and state audits. Trains and leads lower-level accountants and accounting technician employees. Performs other duties as assigned.

Salary:         $32,000 - $57,000 

​​All applicants must complete and submit a West Virginia Division of Personnel Application.

Send West Virginia Division of Personnel Application to:

Melanie Thomas​

WV Emergency Management Division

2403 Fairlawn Avenue

Dunbar, WV 25064

Please include job title on application. ​​



Contact Information

Melanie Thomas, Manager of Employee Engagement at melanie.k.thomas@wv.gov